Operator Licence Compliance Audit

Having an independent Operator Licence Compliance Audit carried out by Oplas Transport Consultancy, whether as part of your annual company’s compliance review, or part of a response to a Driver & Vehicle Standards Agency DVSA investigation. It could be even as part of your company’s submissions for a Public Inquiry Hearing. An Operator Licence Compliance Audit & implementing the advice given, in relation to the findings of the Operator Licence Compliance Audit. Has the potential, to save your company time & money, & even the company’s Operator’s Licence itself in some cases.

A basic rule of thumb is; If your transport compliance is right, then it stands a good chance, your transport operation is running right as well. With such peace of mind, senior management can then concentrate on driving the business forward.

A further point of consideration for all Operator’s Licence holders. Is that the Driver & Vehicle Standards Agency (DVSA), has the power to enter any premises, named on an Operator’s Licence as an authorized operating centre & carry out an inspection. Not only on the vehicles operated under the authority of the Operator’s Licence. But also conduct a full audit, on all the management systems that the Operator Licence Holder has in place. To maintain compliance to the Operator Licensing regulations, which is also known as the Operating Licensing regime. Also having an independent Operator Licence Compliance Audit, carried on an annual basis. Is considered as best practice by both the DVSA, & Office of the Traffic Commissioner.

Therefore, it is important that any Operator’s Licence holder, is confident that their level of compliance to the Operator Licensing regulations/regime. Meets the DVSA & Office of the Traffic Commissioner standards at all times.

So, do you have confidence as part of business senior management team. That you can answer the following question with confidence? Is the Operator’s Licence that the business holds, complaint with the Operator’s Licence regulations? If the answer is yes, then all is good. But you have found yourself on a website offering an independent Operator Licence Compliance Audit service. So maybe you wish to back up that confidence. By using the Independent Operator Licence Compliance Audit service, offered by Oplas Transport Consultancy.

If on the other hand you are having doubts about the level of compliance, in regards to the Operator’s Licence your business holds. It stands a good chance that these doubts ae due to factors such as, a number of vehicles failing MOTs, company vehicles being stopped by the Police, or the Driver Vehicle Standards Agency (DVSA) for road side checks, which have led to prohibitions & those vehicles not allowed to continue with their scheduled journey. If this is the case then in a short period of time, your company’s Operator Licence Compliance Risk Score or OCRS rating, will be going in wrong direction. Which in turn may trigger, an unannounced visit from Driver Vehicle Standards Agency (DVSA) officers.

Such a visit from Driver Vehicle Standards Agency (DVSA) Such visits will in most cases will lead to a full Compliance Audit being conduct, on your systems of work in relation to compliance to the Operators Licensing regulations? If the results from the Driver Vehicle Standards Agency (DVSA) Compliance Audit, find that your Operator’s Licence systems of work for compliance are not satisfactory. Then it could lead to the company facing regulatory action being taken by the Office of the Traffic Commissioner, against the Operator’s Licence holder, i.e. your business & possible you personally. For example, if the business is a limited company, then both the business as the Operator’s Licence holder, & the company directors. As the directors are responsible for the actions of limited company they are named on as directors.

If you or your company as an Operator’s Licence holder does find itself facing regulatory action from the Office of the Traffic Commissioner. Then you, or your company will be asking a further question. How would the business be able to continue its commercial actives, if the Operator’s Licence it holds? Suffered a curtailment, suspended or even being revoked?

How Does Having an Operator Licence Compliance Audit Help with Operator Licensing Compliance?

All Operator Licence Compliance Audits carried out by Oplas Transport Consultancy, are carried out on the same basis, & cover the same areas as a Driver Vehicle Standards Agency (DVSA) compliance audit. The results of which will give you or your company as an operator’s licence holder.

  • An indication of the level of compliance currently being maintained, & if that level, is one which is considered as satisfactory by both the Driver Vehicle Standards Agency (DVSA), & Office of the Traffic Commissioner. Therefore, the Operator’s Licence holder should confident. In the current systems of work in maintain compliance, & has followed current best practice. By having an independent Operator Licence Compliance Audit carried out.
  • It may also indicate, that the current level of compliance is not of a satisfactory level, & operator’s licence held is at risk. Of action being taken against it in the future. Therefore, action is required to build the level of compliance to the required level of satisfaction.
  • An independent Operator Licence Compliance Audit, carried on an annual basis. Is considered as best practice by both the Driver Vehicle Standards Agency (DVSA), & Office of the Traffic Commissioner.

In either case; Having an independent Operator Licence Compliance Audit carried out by Oplas Transport Consultancy. Along with the implementing of any recommendations, can help an Operator’s Licence holder to have confidence. That their operation is operating in a complaint manner.

What does the Operator Licence Compliance Audit consist of?

An independent Operator Licence Compliance Audit, carried out by Oplas Transport Consultancy. Will undertake to audit all parts of your current systems of work for compliance, to the Operator Licensing regulations/regime. Please find examples of those areas which would be audited below.

Operator’s Licence Holder Management of Compliance.

The audit will confirm the level to which the undertaking (Operator’s Licence Holder) management understand the responsibilities, & requirements of managing of Operator’s Licence held. Including the understanding of systems of work put in place for maintaining compliance.

Operator Licence Procedures Including.

An example of this audited area is: Arrangements for ensuring the Office of the Traffic Commissioner is informed of any material changes to the Operator’s Licence held.

Management of drivers’ hours, tachograph, Working Time Directive regulations. Plus, the keeping of suitable & accurate records.

An example of this audited area is: System of work used for tachograph records analysis. Along with the procedures used, for following up driver infringements & any action taken to avoid recurrences of infringements. Are records stored correctly & for the correct period of time, for all driving and working time records.

Vehicle Maintenance Arrangements.

An example of this audited area is: Procedures that are in place for the, schedule vehicle inspections, servicing. Driver daily vehicle check/defect reporting system, including rectification of defects reported. Plus, the monitoring of vehicles MOT, VED (Road Tax), LOLER inspections, (If vehicle fitted with an auxiliary lifting machinery, such as a tail-lift) along tachograph inspection and calibration due dates.

Procedures in the Event of a Road Accident

An example of this audited area is: Procedures used by both the driver, & management. Such as confirming the Operator’s Licence holder has valid insurance in place. Action(s) to be taken by the driver at the scene of an accident, such as the recording & reporting procedures. The follow up investigation by the management. Plus, the recording of any actions taken after the investigation. Such as any disciplinary action due to poor driver performance. Plus, actions taken due to a summonses & prosecutions due to accident(s)

Provisions for Hiring of Vehicles

An example of this audited area is: System of work used in relation to the hire of a vehicle, such as the checks carried out on taking delivery, & those undertaken on the returning a hired vehicle. Along the associated records kept whilst the vehicle is being operated as per the undertakings attached to the Operator’s Licence held.

Vehicle Operation Management Systems

An example of this audited area is: Are there Policy & Procedures in place for the following:

Loading & Unloading of vehicles
Mobile Phone Use
Tyre check & Wheel Torqueing
Vehicle Speed Limits
Vehicle Prohibition Notices  

Driver Management Systems

An example of this audited area is:

Is there driver training both initially, & refresher training in areas such driver’s hours & tachograph regulations.

Does the Operator’s Licence holder have a disciplinary system(s) in place for dealing with driver poor performance? Examples, of which road traffic offences, prohibition notices, graduated fixed penalties, & are records kept of any investigation(s) & follow up action(s)

Are there periodic driving licence checks carried out by the Operator’s Licence holder?

Operator Licence Compliance Audit Service Overview

Oplas Transport Consultancy offers an independent Operator Licence Compliance Audit service. Which as previously stated is based on the criteria, as used by the Driver Vehicle Standards Agency (DVSA)  when appraising an Operator’s Licence holder’s level of compliance. Upon Oplas Transport Consultancy visit to your operating centre, A full & forensic examination of every part of the systems of work, used to keep compliance to the Operator Licensing regulations will take place. From this a determination is made from the results, along with our experience. On whether your system of work for compliance, would be deem as satisfactory to the Driver Vehicle Standards Agency (DVSA) & Office of the Traffic Commissioners.

Once the Operator Licence Compliance Audit carried out by Oplas Transport Consultancy is complete. An Operator Licence Compliance Audit report, of the results relating to all the audited areas of your system of work for Operator Licensing compliance, in place, at the time of the Operator Licence Compliance Audit. Is present to the Operator’s Licence holder, the Operator Licence Compliance Audit report will indicate were the current systems of work are considered as satisfactory. Also, the Operator Licence Compliance Audit report will also indicate if the systems of work in place, are not considered as being satisfactory along with the required improvements, to make them satisfactory. Also, if there are no systems of work in place, were there should be. The Operator Licence Compliance Audit report will give, recommendations on how to implement them

Finally, Oplas Transport Consultancy Operator Licence Audit Service, does not end at supplying an Operator Licence Compliance Audit. Many of our customers after having an Operator Licence Compliance Audit, carried out by Oplas Transport Consultancy. Have then asked us to help implement the recommendations from the Operator Licence Compliance Audit findings. This has often led to Oplas Transport Consultancy having an on-going involvement with customers, in the area of their Operator’s Licence compliance management. This has helped many Operator’s Licence holders to become compliant with the Operator Licensing regime, were in the past they have had problems.

If you are interested in more information on our Operator Licence Compliance Audit Service, or other services surrounding Operator Licensing compliance supplied by Oplas Transport Consultancy. Then please contact us.

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This Website and the information shown on it, has been produced as a basic guide, to show the relationship between a CPC Holder, & the Operator Licence Regime. Therefore, it cannot be considered as formal legal advice.